Root-Cause Analysis and Safety Improvement Plan

Root-Cause Analysis and Safety Improvement Plan

A root-cause analysis is a method of problem-solving that entails determining the primary reason for a situation or issue to stop it from happening again in the future. An investigation of the root causes of safety problems and potential remedies is often part of a safety improvement plan. Any organization that wishes to increase safety and prevent accidents or incidents must apply root-cause analysis and safety improvement planning.

Organizations may make their workplaces safer and more productive for both their employees and clients by recognizing and addressing the fundamental causes of issues. The purpose of this paper is to conduct a root cause analysis of an incident that risked patient safety in my health organization and develop a safety improvement plan from the analysis.

Analysis of the Root Cause

Mr. X, a 52-year-old black male, had been hospitalized for three days for treatment but was diagnosed with stage II hypertension during his inpatient stay. As part of his treatment plan, he was prescribed Lisinopril tablets, a medication used to lower blood pressure, to be taken once daily at a dosage of 10mg upon his discharge from the hospital.

The medication was dispensed by a licensed pharmacist, who checked that it was the correct medication and had not expired. However, the pharmacist made a mistake and provided the patient with 20mg tablets of Lisinopril instead of the prescribed 10mg tablets.

The patient, who was also a healthcare professional, took the medication as directed and subsequently experienced severely low blood pressure and dizziness, requiring emergency care the next morning. This error occurred despite the pharmacist’s efforts to ensure the accuracy and safety of the medication.

The patient received treatment at the emergency department and recovered from the adverse reaction to the medication. This incident highlights the importance of careful medication management in preventing adverse events and the need for proper training and oversight of healthcare professionals.

The nurses discovered this problem at the emergency department who, during medication reconciliation and health history building, questioned the patient’s past medical and medication history. The nurse wanted to know the reason for this unplanned readmission within 48 hours after discharge.

The patient, Mr. X, was impacted by the issue or event in the scenario mentioned above. Mr. X’s extremely low blood pressure and disorientation were caused by the pharmacist’s mistake in the medication he dispensed, necessitating emergency care. Mr. X had a great deal of stress and inconvenience as a result, and it’s possible that this had a detrimental effect on his physical and mental well-being. The error might have potentially resulted in long-term effects if it hadn’t been caught right afterward.

Patients who experience medication errors may experience adverse side effects, damage, or even death (Assiri et al., 2018). Healthcare providers must adhere to established protocols and procedures to ensure patient safety and minimize avoidable mistakes. Healthcare providers must adhere to established protocols and procedures to guarantee patient safety and minimize avoidable mistakes. Patients should be knowledgeable about their prescriptions and speak out if they have any concerns or inquiries.

Root Cause Analysis

As part of his hypertension treatment plan, Mr. X was given a prescription for Lisinopril pills at a dosage of 10mg once daily and was meant to be discharged from the hospital. A qualified pharmacist was required to dispense the drug and ensure that it was the right one and that it had not expired. However, the pharmacist misread the prescription and gave Mr. X 20mg of Lisinopril tablets rather than the 10mg tablets that were intended.

Despite the pharmacist’s best efforts to ensure the medication’s accuracy and safety, this error nonetheless happened. The usual chain of medication use in the facility is that upon the prescription of medication by the physician or an advanced practice registered nurse, the nurse should check the prescription and obtain the correct medication from the pharmacists.

In case of uncertainty, the nurse, as the professional administering the medication, should check with the prescriber to ascertain that the prescription is safe and appropriate for the patient and that all the five R’s of medication use are considered in the prescription. The pharmacists should ensure that the patient gets the right medication with the correct dose per the prescription.

In cases, of uncertainty, the pharmacist should check with the prescriber and professional administering the medication to prevent errors. Another role of the nurse in this system is ensuring that the patient understands their prescription and is aware of adverse effects, when to seek emergency help, and when to expect clinical improvement.

The environmental factors that played a part in this case can only be inferred from the documented evidence-based literature. In this scenario, the physical environment could have played a part in this issue because of the external distractions in the case of heavy workload in the inpatient pharmacy. Distractions from colleagues or other patients could have deterred the pharmacist from double-checking the dosage strength of Lisinopril dispensed.

The presence of a heavy workload from the high number of patient cases being handled could have played a role in this error. The inpatient pharmacy dispenses medication daily to more than five units in the hospital. Patients being discharged may be highly likely to be overlooked because of the presumed stable condition and thus might not require much attention as opposed to patients requiring emergency care and close monitoring.

The absence of automatic dispensing cabinets for patients being discharged could have influenced this medication error. Barcode medication administration (BCMA) systems could have also prevented this error by assisting the pharmacist in double-checking the prescription.

BCMA and automatic dispensing cabinets can promote medication safety by ensuring that the prescription by the physician or the advanced practice registered nurse could be translated accurately to the dispensing department (Williams et al., 2021). Other technologies can also support or complement these technologies in ensuring medication safety.

The medication provided to the patient may have been incorrect due to several communication-related problems. A breakdown may have significantly influenced the circumstances leading up to this problem in communication between the prescribing doctor and the pharmacist over the appropriate dosage and frequency of the medicine.

This incident might have been caused by a breakdown of communication between the pharmacist and the patient regarding the drug and how to use it properly. The strength of the medication may have been overlooked due to inadequate or unclear documentation or labeling of the drug, which could have caused confusion or misunderstanding.

Nevertheless, written or verbal communication, synchronous or asynchronous, played a critical part in this event. The presence of protocols for communication and guidelines for medication treatment was lacking in this patient’s case. These protocols can ensure accountability and empower teamwork when followed in a coordinated fashion (Russ-Jara et al., 2021). The need for collaboration, leadership, and management is thus evident from the literature.

Application of Evidence-Based Strategies

To address the issue of medication errors, healthcare organizations can implement various best practice strategies. One strategy is to use electronic prescribing systems, which provide accurate and up-to-date medication information and can reduce the risk of errors by eliminating the need for handwritten prescriptions and facilitating communication between prescribing physicians and pharmacists (Mohanna et al., 2022).

Another strategy is to conduct medication reconciliation, which involves reviewing and comparing a patient’s current medications with those prescribed at previous healthcare encounters to ensure that the patient is receiving the correct medications and dosages. Providing ongoing education and training for staff on medication administration protocols, proper labeling and documentation, and error prevention strategies can also help prevent errors (Vaismoradi et al., 2020).

Creating a culture of safety within the organization, where staff feel comfortable reporting errors and identifying potential risks, and implementing a medication error reporting system to identify patterns and trends can also contribute to preventing errors and ensuring patient safety (Mutair et al., 2021). Our healthcare organization must regularly assess its medication management processes and identify potential areas for improvement to prevent errors (Afaya et al., 2021).

According to Chui et al. (2019), addressing medication safety should be multidisciplinary and multifaceted because factors of medication errors cut across more than one discipline and profession. Therefore, these evidence-based strategies would require implementation in all stakeholder departments in our health organization.

Improvement Plan with Evidence-Based and Best-Practice Strategies

A proposed plan for this health organization will include implementing certain additional technologies, regularly training staff on medication safety, establishing an error-reporting system, and developing policies for medication safety.

These strategies can help reduce the risk of errors by providing accurate and up-to-date medication information, facilitating better communication between prescribing physicians and pharmacists, reviewing and comparing a patient’s current medications with those prescribed at previous healthcare encounters, ensuring that staff has the necessary knowledge and skills to safely manage medications, establishing clear protocols for medication management, and identifying patterns and trends in medication errors to allow for targeted interventions (Mohanna et al., 2022).

Specific additional technologies required will be Computerized Physician Order entry (CPOE), BCMA, and automated dispensing cabinets. Impending these technologies would require roughly half a year owing to the lengthy process of procurement, budgetary approval, training staff on their usage, and engaging all stakeholders to evaluate outcomes. However, other strategies such as continuous staff education, establishing error reporting systems, and policy development could be completed in a month after stakeholder consultations.

Existing Organizational Resources

Implementing the above plan would require human, technological, and financial resources. The organization already has healthcare professionals who can implement the plan. However, additional staff in the pharmacy and technology department would make this plan more feasible because it would reduce the workload on the existing human resource.

Identify existing organizational personnel and/or resources that would help improve the implementation or outcomes of the plan. The additional resources necessary would require an electronic health record (EHR) or a computerized method of managing patient information. The institution already has an EHR that can complement the BCMA, CPOE, and automated dispensing cabinets.

Most importantly, financial resources would be critical in enhancing this improvement plan. Purchasing the additional technologies, implementing them, and compensating the involved personnel could require additional funds from the institution’s supplementary budget or outside sources.

Conclusion

Root-cause analysis is an essential method for identifying the primary causes of safety issues to prevent them from occurring again in the future. In this case, a root-cause analysis was conducted on an incident in a healthcare organization, where a patient was given an incorrect medication dosage, leading to adverse effects requiring emergency care.

The root cause of this incident was determined to be a mistake made by the pharmacist in reading the prescription and dispensing the wrong dosage of medication. A safety improvement plan was developed to address this issue and prevent similar incidents from occurring in the future.

This plan includes strategies such as implementing an electronic prescribing system, conducting medication reconciliation, providing ongoing education and training for staff, developing clear policies and procedures for medication management, and implementing a medication error reporting system. By implementing these strategies, healthcare organizations can improve patient safety and minimize the risk of preventable medication errors

References

Afaya, A., Konlan, K. D., & Kim Do, H. (2021). Improving patient safety through identifying barriers to reporting medication administration errors among nurses: an integrative review. BMC Health Services Research, 21(1), 1156. https://doi.org/10.1186/s12913-021-07187-5

Assiri, G. A., Shebl, N. A., Mahmoud, M. A., Aloudah, N., Grant, E., Aljadhey, H., & Sheikh, A. (2018). What is the epidemiology of medication errors, error-related adverse events, and risk factors for errors in adults managed in community care contexts? A systematic review of the international literature. BMJ Open, 8(5), e019101. https://doi.org/10.1136/bmjopen-2017-019101

Chui, M. A., Pohjanoksa-Mäntylä, M., & Snyder, M. E. (2019). Improving medication safety in varied health systems. Research in Social & Administrative Pharmacy: RSAP, 15(7), 811–812. https://doi.org/10.1016/j.sapharm.2019.04.012

Mohanna, Z., Kusljic, S., & Jarden, R. (2022). Investigation of interventions to reduce nurses’ medication errors in adult intensive care units: A systematic review. Australian Critical Care: Official Journal of the Confederation of Australian Critical Care Nurses, 35(4), 466–479. https://doi.org/10.1016/j.aucc.2021.05.012

Mutair, A. A., Alhumaid, S., Shamsan, A., Zaidi, A. R. Z., Mohaini, M. A., Al Mutairi, A., Rabaan, A. A., Awad, M., & Al-Omari, A. (2021). The effective strategies to avoid medication errors and improving reporting systems. Medicines (Basel, Switzerland), 8(9), 46. https://doi.org/10.3390/medicines8090046

Russ-Jara, A. L., Luckhurst, C. L., Dismore, R. A., Arthur, K. J., Ifeachor, A. P., Militello, L. G., Glassman, P. A., Zillich, A. J., & Weiner, M. (2021). Care coordination strategies and barriers during medication safety incidents: A qualitative, cognitive task analysis. Journal of General Internal Medicine, 36(8), 2212–2220. https://doi.org/10.1007/s11606-020-06386-w

Vaismoradi, M., Tella, S., A Logan, P., Khakurel, J., & Vizcaya-Moreno, F. (2020). Nurses’ adherence to patient safety principles: A systematic review. International Journal of Environmental Research and Public Health, 17(6), 2028. https://doi.org/10.3390/ijerph17062028

Williams, R., Aldakhil, R., Blandford, A., & Jani, Y. (2021). Interdisciplinary systematic review: does alignment between system and design shape adoption and use of barcode medication administration technology? BMJ Open, 11(7), e044419. https://doi.org/10.1136/bmjopen-2020-044419

Assessment 2 Instructions: Root-Cause Analysis and Safety Improvement Plan

For this assessment, you can use a supplied template to conduct a root-cause analysis. The completed assessment will be a scholarly paper focusing on a quality or safety issue pertaining to medication administration in a health care setting of your choice as well as a safety improvement plan.

As patient safety concerns continue to be addressed in the health care settings, nurses can play an active role in implementing safety improvement measures and plans. Often root-cause analyses are conducted and safety improvement plans are created to address sentinel or adverse events such as medication errors, patient falls, wrong-site surgery events, and hospital-acquired infections. Performing a root-cause analysis offers a systematic approach for identifying causes of problems, including process and system-check failures. Once the causes of failures have been determined, a safety improvement plan can be developed to prevent recurrences. The baccalaureate nurse’s role as a leader is to create safety improvement plans as well as disseminate vital information to staff nurses and other health care professionals to protect patients and improve outcomes.

As you prepare for this assessment, it would be an excellent choice to complete the Quality and Safety Improvement Plan Knowledge Base activity and to review the various assessment resources, all of which will help you build your knowledge of key concepts and terms related to quality and safety improvement. The terms and concepts will be helpful as you prepare your Root-Cause Analysis and Safety Improvement Plan. Activities are not graded and demonstrate course engagement.

Demonstration of Proficiency

By successfully completing this assessment, you will demonstrate your proficiency in the following course competencies and assessment criteria:

• Competency 1: Analyze the elements of a successful quality improvement initiative.

• • Apply evidence-based and best-practice strategies to address a safety issue or sentinel event pertaining to medication administration. ;

• • Create a viable, evidence-based safety improvement plan for safe medication administration.

• Competency 2: Analyze factors that lead to patient safety risks.

• • Analyze the root cause of a patient safety issue or a specific sentinel event pertaining to medication administration in an organization.

• Competency 3: Identify organizational interventions to promote patient safety.

• • Identify existing organizational resources that could be leveraged to improve a safety improvement plan for safe medication administration.

• Competency 5: Apply professional, scholarly, evidence-based strategies to communicate in a manner that supports safe and effective patient care.

• • Communicate in writing that is clear, logical, and professional, with correct grammar and spelling, using current APA style.

Professional Context

Nursing practice is governed by health care policies and procedures as well as state and national regulations developed to prevent problems. It is critical for nurses to participate in gathering and analyzing data to determine causes of patient safety issues, in solving problems, and in implementing quality improvements.

Scenario

For this assessment, you may choose from the following options as the subject of a root-cause analysis and safety improvement plan:

• The specific safety concern identified in your previous assessment pertaining to medication administration safety concerns.
• The readings, case studies, or a personal experience in which a sentinel event occurred surrounding an issue or concern with medication administration.

Instructions

The purpose of this assessment is to demonstrate your understanding of and ability to analyze a root cause of a specific safety concern in a health care setting. You will create a plan to improve the safety of patients related to the concern of medication administration safety based on the results of your analysis, using the literature and professional best practices as well as the existing resources at your chosen health care setting to provide a rationale for your plan.

Use the Root-Cause Analysis and Improvement Plan [DOCX] template to help you to stay organized and concise. This will guide you step-by-step through the root cause analysis process.

Additionally, be sure that your plan addresses the following, which corresponds to the grading criteria in the scoring guide. Please study the scoring guide carefully so you understand what is needed for a distinguished score.

• Analyze the root cause of a patient safety issue or a specific sentinel event pertaining to medication administration in an organization.
• Apply evidence-based and best-practice strategies to address the safety issue or sentinel event pertaining to medication administration.
• Create a feasible, evidence-based safety improvement plan for safe medication administration.
• Identify organizational resources that could be leveraged to improve your plan for safe medication administration.
• Communicate in writing that is clear, logical, and professional, with correct grammar and spelling, using current APA style.

Example Assessment: You may use the following to give you an idea of what a Proficient or higher rating on the scoring guide would look like but keep in mind that your Assessment 2 will focus on safe medication administration.

• Assessment 2 Example [PDF].

Additional Requirements

• Length of submission: Use the provided Root-Cause Analysis and Improvement Plan template to create a 4–6 page root cause analysis and safety improvement plan pertaining to medication administration.
• Number of references: Cite a minimum of 3 sources of scholarly or professional evidence that support your findings and considerations. Resources should be no more than 5 years old.
• APA formatting: Format references and citations according to current APA style.