Termination in Project Management Paper
Termination in Project Management Paper
A formal closure of the project was mandatory to establish its success. Reviews conducted post-implementation evaluate the success determinants of the project. In particular, the risks involved as well as the management challenges were reviewed in detail to establish the project’s sustainability. Closing also consisted identifying the lessons learnt and integrating them into the final report in addition to communicating the necessary information to all stakeholders (Eslami, Sardar & Abbasabadi, 2020 Termination in Project Management Paper). The significance of the lessons learnt during the project could not be overlooked, including the crucial role of teams in ensuring successful achievement of project goals, mitigating the pertinent risks and engaging individual stakeholders.
Worth noting, the teams and project managers finalized the activities involved in the project, resulting in the attainment of relevant information pertinent to the documentation and treatment of pressure injuries, PrI. The organizational team resources were also released to ensure sustainability of the project (Eslami, Sardar & Abbasabadi, 2020 Termination in Project Management Paper). While the project teams were actively involved in running the systems, regular updates and trainings were necessary to increase efficiency of health workers in applying CMS QRM to report and manage PrI.
Challenges to achieving the project’s objectives included inadequate number of desktop computers to hold Electronic Health Records, insufficient technical knowledge of health workers in handling CMS QRM and limited skills in handling PrI due to unreliable and erroneous documentation. Nonetheless, the limitations were swiftly alleviated through provision of additional desktop computers for application of CMS QRM and regular training to care providers on the use of the algorithm in managing PrI (Jones et al., 2016 Termination in Project Management Paper). Another marker of success was elevated documentation and identification of pressure-related injuries within the first eight months. The unit also exhibited improved competence and accuracy in documentation via application of algorithms and informatics. The skills and knowledge of care givers in using technology to enhance the care process improved remarkably during the project.
References for Termination in Project Management Paper
- Eslami, S. N., Sardar, S., & Abbasabadi, N. (2020). Identification of Effective Factors related to Implementation of Electronic Health Records in Imam Khomeini Hospital, Tehran. Quarterly Journal of Management Strategies in Health System, 4(4). https://doi.org/10.18502/mshsj.v4i4.2488
- Jones, K., Hollands, G., Shemilt, I., Doyle, J., & Armstrong, R. (2016). Planning and implementing a targeted and strategic dissemination plan for a Cochrane review: a case study. Journal Of Public Health, 38(3), 630-632. https://doi.org/10.1093/pubmed/fdw045
Week 2: Closing/Termination in Project Management
Discuss the project termination steps and strategies. Describe your current experiences so far with closing the final phase of the project. Discuss issues, challenges, and successes, with support from the scholarly literature.
Closing phases in Project Management
Discuss your project closing steps and strategies. Describe your experiences so far with closing the first two steps or phases of the project. Discuss issues, challenges, and successes, using support from scholarly literature.
Final Project Closure Sample Paper
The approval by the project’s sponsor and host facility is complete. Approval was attained by reviewing the charter and signing against the titles of assigned parties. The scope and charter of the project consisted of implementing a standardized accurate integumentary informatics system for assessing and documenting Pressure Injuries, PrI. Reinventing the practicum site facility’s electronic medical records were mandatory. The first intervention phase entailed educating physicians and nurses on utilizing CMS QRM in reporting PrI (Eslami, Sardar & Abbasabadi, 2020 Termination in Project Management Paper). The second phase was training the care providers on dual skin management and assessment via admitting the nurses and physicians in an accredited wound ostomy department.
All organizational governance processes were executed as required. Proper communication procedures were applied to convey information to all stakeholders, including the sponsors, project manager, IT manager, team members, nurses and physicians (Muszynska, 2016 Termination in Project Management Paper). Communication involved reporting the progress, alerting team members of upcoming events, serving as a reminder for meetings and acting as reminder for training sessions during the processes of project initiation and implementation.
The defined project management processes were applied avidly. The Gantt Chart provided a graphical representation that assisted the process of planning, coordination and tracking the EMRA gateway project (Baim-Lance, Onwuegbuzie & Wisdom, 2020 Termination in Project Management Paper). The managers applied to change management improvement via teams, measuring change processes, risk management and a reliable communication plan.
The parties involved completed the administrative closing of all procurements and contracts while all contractual obligations toward each other were signed off. In addition, the completion of the project was formally recognized, including transition of operations. Significant components of the closure include monitoring and controlling measures as well as reviews. Worth noting that the benefits of the projects were validated against the business case. The specific advantages of the project consist of the augmentation of documentation and identification of PrI, with a consequent increase in competency and accuracy in documentation and treatment (Eslami, Sardar & Abbasabadi, 2020 Termination in Project Management Paper). Also, the integration of EMR will assist in identifying and documenting PrI.
Notable lessons were completed, including the roles of teams in project implementation, establishing adequate risk management strategies and assigning tasks to project teams to meet the project schedule (Baim-Lance, Onwuegbuzie & Wisdom, 2020 Termination in Project Management Paper). Engagement of different stakeholders in the project could be done better, particularly the executive management, such as the facility’s Chief Executive Officer and governmental agencies.
The project resources were disbanded, making them free for other projects. The resources included the Electronic Medical Record Algorithm, additional desktop computers and stationery for the health personnel to use during the training. Nonetheless, the facility had existing desktop computers with an EMR that had been running efficiently. The incorporated algorithm was added as an update to the latest version of the CMS QRM software.
The project deliverables to the consumer demonstrate seamless operations and support. Regular updates and training to the health care providers ensure that the Electronic Medical Record Systems are reliable and free from redundancy, besides other complications. Providing the required skills to the technical teams ensures the proper running of EMR systems for a more satisfying patient experience.
References
- Baim-Lance, A., Onwuegbuzie, A. J. & Wisdom, J. P. (2020). Project management principles for optimizing the productivity of mixed methods studies. The Qualitative Report, 25(3), 646-661. Termination in Project Management Paper
- Eslami, S. N., Sardar, S., & Abbasabadi, N. (2020). Identification of Effective Factors related to Implementation of Electronic Health Records in Imam Khomeini Hospital, Tehran. Quarterly Journal of Management Strategies in Health System. https://doi.org/10.18502/mshsj.v4i4.2488
- Muszyńska, K. (2016). Towards Project Management Communication Patterns. Studia Informatica Pomerania, 2(40), 113-121. https://doi.org/10.18276/si.2016.40-1
| Steps: Making sure all the work that needed to be has been done. | Completed: Yes/No |
| 1. Is approval by the project’s sponsor and customer – internal or external – complete? Termination in Project Management Paper | Yes |
| 2. Have all organizational governance processes been executed? | Yes |
| 3. Have defined/expected project management processes been applied? | Yes |
| 4. Has administrative closing of all procurements and contracts been completed by both parties; have all contractual obligations toward each other been completed/signed-off? | Yes |
| 5. Has project completion been formally recognized including the transition of operations? | Yes |
| 6. Have the benefits of project been validated against the business case? | Yes |
| 7. Have Lessons Learned been completed, including what could have been done better, documented, reported to leadership? | Yes |
| 8. Have project resources been disbanded, freeing them for other projects | Yes |
| 9. Have all project deliverables to the customer been transitioned, demonstrating seamless operations and support? | Yes |
Final Project Closure Assessment – Appendix A
Type of Project Closure _________ Project Manager____________ Date: